Administrative Assistant- Proposals (2652)

Corporate Services Team  |  Garden Grove, California, United States  |  175247

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At Southland we aspire to build a workforce that’s as diverse as the people who occupy the buildings we design, build and maintain. Building talent by design, is our intentional approach to creating a truly safe, collaborative and inclusive work environment that fosters growth, empowers professional achievement and where people are treated with respect at all levels.

If you’re someone with a true passion for our industry, a life-long learner, with high accountability and a drive for results we’re looking for you!  At Southland, we hire problem solvers that are focused on providing customer value through continuous improvement and will take ownership to create the best experiences that will have an impact wider than their own job.  We thrive on creating a strong company and culture where you’ll feel engaged, challenged and valued.

If you’re ready for the next big step in your career and want a career full of fun and excitement and to be a part of a fast-paced growing company, then JOIN our team and become a part of an organization that values PEOPLESAFETY, INNOVATION, COLLABORATION, INTEGRITY, ACCOUNTABILITY & SUSTAINABILITY.


A Proposal Administrative Assistant works with Proposal Managers and proposal teams across divsions and is responsible for all administrative aspects of proposal development, e.g. maintaining proposal data and technical write-ups, coordination of proposal reviews and schedules, and managing/submitting prequalification proposals. Our Proposal Admin may also be responsible for creating and maintaining a proposal library, and serving as the control center for all proposal historical and company experience data.  



What you’ll do:

  • Provides administrative support to the corporate marketing and proposal department
  • Helps maintain customer information and work order/item statuses in Excel and CRM. Provides customer support by following up with customers to ensure satisfaction.  Elevates issues to manager. 
  • Will have the primary responsibility of completing cross-functional/national prequalification proposal submittals -- avg 2-4 weekly, but demand can vary

  • Accountable for data collection  and daily, weekly or monthly entry to update databases, tracking sheets, CRM, work logs, etc. for the proposal team

  • General administration and document management – filing, printing, and archiving of information. Prepares and edits correspondence, reports, spreadsheets, and presentations
  • Other administrative duties as assigned by the manager

What you’ll need to be successful:

  • 3 years related administrative experience and/or training; or equivalent combination of education, Associates degree, and experience
  • Working knowledge of Microsoft Suite: Word, Excel, PowerPoint, Access, Outlook, Teams, etc.
  • Ability to manage multiple stakeholder/customer requests and collaborate effectively with team members and direct manager to identify work priorities and deadlines
  • Will be expected to meet or exceed deadlines for all assigned projects/duties
  • Ability to read and comprehend simple instructions, short correspondence, and memos.
  • Ability to write simple correspondence. 
  • Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
  • Excellent organization skills and attention to detail

YOU Matter


As an employee-owned company, we offer a comprehensive benefits package that includes excellent benefits for you and your family:

  • 401(k) Plan with 50% Company Match(no cap) and immediate 100% vesting
  • Annual bonus program based upon performance, profitability, and achievement
  • Medical, Dental, Vision Insurance – 100% Paid for Employee
  • Term Life, AD&D Insurance, and Voluntary Life Insurance
  • Disability Income Protection Insurance
  • Pre-tax Flexible Spending Plans (Health and Dependent Care)
  • Paid Parental Leave Benefits
  • Holidays/Vacation/Personal Time/Life Events Leave
  • Numerous training opportunities and company-paid membership for professional associations and licenses

For more information on Southland Industries, please visit our web site: Southland Careers or on Facebook or LinkedIN or Twitter

To hear what our employees are saying about working at Southland Industries, check out our Career Video - Working at Southland

Southland Industries and all its subsidiaries are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, sex, national origin, ancestry, age, disability, medical condition, marital status, sexual orientation, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.

**All employment offers are contingent upon successful, drug test, background check and professional reference checks. **

**We are not able to offer sponsorship of employment at this time**

If you don’t feel this position is a match for you, we encourage you to share it with others. Feel free to share throughout your social networks and follow us on Facebook, Twitter, LinkedIn and Instagram to keep up to date on what we’re doing as a company.

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With high standards comes a high quality of work delivered, as our corporate teams continue to improve on their standards of excellence, critical thinking and decision-making abilities by adding incredible team-players to their roster. Ranging from Human Resources, Finance, Marketing to IT Support, we are looking for unique individuals with vision to join our corporate team, who resonate with our company values.

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